Arabian & African Hospitality
Investment Conference

20-22 September 2021 | Madinat Jumeirah, Dubai, U.A.E

AHIC DELEGATE TERMS & CONDITIONS

Terms and Conditions relating to the use of the Electronic Booking Form

1. Please read these Terms and Conditions before you place any order with MEED Media FZ-LLC, incorporated as a Free Zone Company with Limited Liability pursuant to the Dubai Technology and Media Free Zone Private Companies Regulations 2003 issued under Law No. 1 of 2000 of the Emirate of Dubai (as amended), whose registered office is PO Box 25960, 20th Floor, Al Thuraya Tower 1, Dubai Media City, Dubai, UAE (trade license number 18693 (“MEED Media”) and BEME EXHIBITIONS & CONFERENCES ORGANISING LLC trade licence number 743237, whose registered office is PO Box 214323, Office 530, Saaha B Offices, Souk Al Bahar, Downtown Dubai, UAE. (“BEME Exhibition Conferences”), MEED Media and BEME Exhibition Conferences together “we”, “us” and “our”.

2. These Terms and Conditions are incorporated into the booking form for the service or product (the “Booking Form”). The purchase or use of any service or product from MEED Media and BEME Exhibition Conferences is subject to these Terms and Conditions.

3. These Terms and Conditions combined with the Booking Form comprise the agreement pursuant to which we provide physical and virtual event services (the “Event”), including the Event registration (as set out in the Booking Form) to you (the “Agreement”). “You” or “your” or “Customer” refers to the person or body corporate which has placed an order (or on whose behalf an order is placed) and includes your legal successors and permitted assigns.

4. Your completion of the Booking Form shall be an offer to purchase products and services from us subject to these Terms and Conditions. We may accept or reject your Booking Form offer at our sole discretion. When using the electronic Booking Form, we may send you an e-mail acknowledging that we have received your offer but such email will not constitute acceptance of your offer by MEED Media and BEME Exhibition Conferences. If we do accept your offer, we will send you a separate email confirming acceptance.

MEED Media and BEME Exhibition Conferences Delegates & Table Bookings Terms and Conditions
1. Our commitment to you

1.1.   We reserve the right to determine in our absolute discretion the theme, scope and content of the Event programme (the “Programme”) and to vary the Programme, including how the Programme is delivered (whether physically or virtually), and/or its contents as we deem necessary.

1.2 Should the event be cancelled or should we decide to change the location, date or delivery (physical or virtual) of the Event in the best interests of the Event, we reserve the right to reschedule the Event, including changing the location, date, and/or or delivery (physical or virtual) upon written notice to you. Any such change in the Event shall not constitute a revocation or cancellation and shall not entitle you to a refund of the purchase order value. Should the Event fail to be rescheduled for any reason your refund shall not exceed the total charge received by us from you.

2. Bookings and Payment

2.1 Following your completion and return of the Booking Form, we will invoice you, plus VAT and/or any sales tax if applicable, for fees payable by you to us under this Agreement (“Total Fees”). Total Fees will be invoiced in advance for the period to which they apply. Unless indicated otherwise on the Booking Form you will pay all invoices immediately upon receipt of that invoice. We reserve the right to refuse admission to the Event if full payment is not received in accordance with these Terms and Conditions.

2.2 Payment may be made by either (i) bank transfer; or (ii) credit card (we accept the following credit Visa; MasterCard; and American Express).

2.3 If you wish to pay by bank transfer please use the bank account details provided by us on request.

2.4 Non-attendance by you is subject to full payment.

2.5 You are responsible for paying all bank charges. If bank charges are not paid by you your booking may be refused. A payment description should be included with your payment which references your company name. Once the transfer has been made you will need to scan and email proof of payment/bank transfer confirmation to us, quoting your company name, in order to complete your booking.

2.6 You acknowledge and accept that we shall be entitled to charge interest on any outstanding balance owed to us accruing on a daily basis from the date that the invoice became due for payment.

3. Refunds, Cancellations, Substitutions, Changes to the Event & Force Majeure

3.1 In the event of your cancellation, 100% of the Total Fee is payable and non-refundable. All cancellation requests must be submitted to us in writing. If we agree to your cancellation then all cancellation fees are payable immediately after the acceptance of your cancellation in writing by us.

3.2 Should individual guests be unable to attend, we would welcome a substitute guest attending (from the same Company) in their place at no extra charge. Please notify us by email with the name and job title of both the registered guest and the substitution guest.

3.3 In the event that a party is prevented, hindered or delayed in or from performing any of its obligations under this agreement (the “Affected Party”) for any reason beyond its reasonable control, including without limitation by acts of God, flood, drought, earthquake or other natural disaster, any declared epidemic or pandemic, or any other widespread communicable disease, terrorist attack, civil war, civil commotion or riots, war, threat of or preparation for war, armed conflict, imposition of sanctions, embargo, or breaking off of diplomatic relations, nuclear, chemical or biological contamination or sonic boom, any law or any action taken by a government or public authority, including without limitation imposing an export or import restriction, quota or prohibition, or failing to grant a necessary license or consent, collapse of buildings, fire, explosion or accident (“Force Majeure Event”), the Affected Party shall not be in breach of this agreement or otherwise liable for any such failure or delay in the performance of such obligations. The time for performance of such obligations shall be extended accordingly.

3.4 If the Force Majeure Event prevents, hinders or delays the Affected Party's performance of its obligations for a continuous period of more than 365 days, the other party not affected by the Force Majeure Event may terminate this agreement by giving written notice to the Affected Party at the end of that period, and such party shall be entitled to a full refund of the fees paid to the Affected Party under this agreement.

3.5 Subject to clause 3.2, your booking is personal to you and will only entitle you and your named guests to attend the event. Other than as set out in clause 3.2 you are expressly prohibited from selling, or in any other way transferring, your booking whether in whole or part and whether in exchange for payment or otherwise, to any third party. We reserve the right to cancel your booking without refund if you breach this clause 3.5.

4. Liability

4.1 Subject to clause 4.4, our aggregate liability to you, whether such liability arises in contract, tort (including negligence) or otherwise, for any damages, loss, costs, claims or expenses of any kind howsoever arising, out of in connection with any booking (or requested booking) made by you or otherwise in relation to the event at which you have booked a table (or requested a booking of a table) shall be limited to the price paid by you in respect of the applicable booking.

4.2 Subject to clause 4.4, we shall not be liable to you for (i) any loss of profit, loss of anticipated savings or interest, loss of or damage to reputation or goodwill or; (ii) any indirect, special or consequential damages, loss, costs, claims or expenses of any kind.

4.3 You agree to indemnify us, our staff and our affiliates and to hold us harmless to the fullest extent permitted by law, against all loss, costs, claims or expenses of any kind arising from any negligent act or omission by you (including your delegates) during or otherwise in relation to your booking and/or your attendance at the event for which you have made a table booking.

4.4 Nothing in this these Terms and Conditions shall limit or exclude either party’s liability for:

4.4.1 death or personal injury caused by that party’s negligence, or the negligence of that party’s employees, agents or subcontractors;

4.4.2 fraud or fraudulent misrepresentation; or

4.4.3 any other liability which cannot be limited or excluded by applicable law.

5. Anti-Bribery 

5.1 You warrant that you shall:

5.1.1 comply with all applicable laws, statutes and regulations relating to anti-bribery and anti-corruption including but not limited to the Bribery Act 2010;

5.1.2 comply with such of our anti-bribery and anti-corruption policies as are notified to you from time to time; and

5.1.3 promptly report to us any request or demand for any undue financial or other advantage of any kind received by or on behalf of you in connection with the performance of these Terms and Conditions.

5.2 Breach of this clause 5 shall be deemed a material breach of these Terms and Conditions.

6. Content

6.1 All rights in all presentations, documentation and materials published or otherwise made available as part of the conference (including but not limited to any documentation packs or audio or audio-visual recording of the conference) (“Content”) are ownedby us or are included with the permission of the owner of the rights. No (i) photography, filming or recording; or (ii) republication, broadcast or other dissemination of the Content is permitted. You shall not distribute, reproduce, modify, store, transfer or in any other way use any of the Content (save that use by the relevant delegate for internal business purposes shall be permitted), and in particular (but without limitation) you shall not (and shall procure that each of your delegates shall not):

6.1.1 upload any Content into any shared system;

6.1.2 include any Content in a database;

6.1.3 include any Content in a website or on any intranet;

6.1.4 transmit, re-circulate or otherwise make available any Content to anyone else;

6.1.5 make any commercial use of the Content whatsoever; or

6.1.6 use Content in any way that might infringe third party rights or that may bring us or any of our affiliates into disrepute.

6.2 The Content does not necessarily reflect our views or opinions.

6.3 Suggestions or advice contained in the Content should not be relied upon in place of professional or other advice. Whilst we take reasonable care to ensure that the Content created by us is accurate and complete, some of it is supplied by third parties and we are unable to check its accuracy or completeness. You should verify the accuracy of any information (whether supplied by us or third parties) before relying on it. The Content is provided on an “AS IS” basis without any warranties of any kind (express or implied). We hereby exclude to the fullest extent permitted by law all liabilities, costs, claims, damages, losses and/or expenses arising from any inaccuracy or omission in the Content or arising from any infringing, defamatory or otherwise unlawful material in the Content.

6.4 To the extent that any Content is made available by us online we reserve the right to suspend or remove access to such Content at any time.

7. Data Protection

You agree that MEED Media and BEME Exhibition Conferences may process personal data which is supplied to and/or collected by us to the extent reasonably necessary for the purpose of MEED Media and BEME Exhibition Conferences, or other third parties (together “Partner Companies”) carrying out its obligations under this Agreement (“Purpose”). These Partner Companies may be located in countries outside the European Economic Area that do not have laws to protect information supplied to them. Therefore MEED Media and BEME Exhibition Conferences undertakes to implement appropriate measures to ensure the adequate protection of personal data in compliance with the Data Protection Act 2018 and the General Data Protection Regulation (GDPR).

By entering into this Agreement you agree to the processing and disclosure of your personal data by MEED Media and BEME Exhibition Conferences and its Partner Companies for the Purpose.

8. Assignment

You may not re-sell, transfer, assign or otherwise dispose of any of your rights or obligations under this Agreement. We may assign any of our rights to any subsidiary or affiliated company or third party or as part of a merger, reorganisation or sale of our business.

9. General

9.1 A person who is not a party to the Terms and Conditions has no right under the Contracts (Rights of Third Parties) Act 1999 to enforce any provisions of these Terms and Conditions.

9.2 These Terms and Conditions (together with any documents referred to herein or required to be entered into pursuant to these Terms and Conditions) contain the entire agreement and understanding between us and supersede all prior agreements, understandings or arrangements (both oral and written) relating to the subject matter of these Terms and Conditions and any such document (save that this shall not apply so as to limit or exclude either party’s liability for fraud).

9.3 These Terms and Conditions shall not create, nor shall they be construed as creating, any partnership or agency relationship between us.

9.4 You acknowledge and accept that we have the right to publicly announce our business relationship with you which shall include but not be limited to announcements on social media. Such announcements shall not be disparaging or otherwise adverse to your business.

9.5 Please click here for details of our privacy policy.

9.6 These Terms and Conditions and the rights and obligations of both parties shall be governed by, and construed in accordance with, the laws of England and both parties irrevocably agree to submit to the exclusive jurisdiction of the courts of England in respect of any dispute which arises hereunder.

10. Solicitation

You agree that during the term of the Agreement and for a period of twelve (12) months immediately following the end of this Agreement (howsoever caused), you shall not either directly or indirectly solicit, induce, recruit or encourage any of MEED Media and BEME Exhibition Conferences’s employees, workers or contractors who were involved in the sale, marketing, support or production of the Event, to leave their employment or engagement, or attempt to solicit, induce, recruit, encourage or take away employees, workers or contractors of MEED Media and BEME Exhibition Conferences.

11. Notices 

Any notice given to a party under or in connection with this Agreement shall be in writing addressed to that party at the address recorded in the last Booking Form or as otherwise notified in writing from time to time and shall be delivered by registered mail, commercial courier or email. A notice shall be deemed to have been received if sent by registered mail on the second working day after the date of posting; if delivered by commercial courier on the date of delivery confirmed by the courier; or if sent by email such notice shall be deemed to be given immediately if sent before 4pm or if sent after 4pm on the next working day. The provisions of this clause shall not apply to the service of any proceedings or other documents in any legal action.


AHIC SPONSORSHIP TERMS & CONDITIONS

TERMS AND CONDITIONS RELATING TO THE USE OF THE ELECTRONIC BOOKING FORM

1. Please read these Terms and Conditions before you place any order with MEED Media FZ-LLC, a company incorporated as a Free Zone Company with Limited Liability pursuant to the Dubai Technology and Media Free Zone Private Companies Regulations 2003 issued under Law No. 1 of 2000 of the Emirate of Dubai (as amended), whose registered office is PO Box 25960, 20th Floor, Al Thuraya Tower 1, Dubai Media City, Dubai, UAE (trade license number 18693) (“MEED Media”) and BEME EXHIBITIONS & CONFERENCES ORGANISING LLC trade licence number 743237, whose registered office is PO Box 214323, Office 530, Saaha B Offices, Souk Al Bahar, Downtown Dubai, UAE. (“BEME Exhibition Conferences”), MEED Media and BEME Exhibition Conferences together “we”, “us” and “our”.

2. These Terms and Conditions are incorporated into the booking form for the service or product (the “Booking Form”). The purchase or use of any service or product from MEED Media and BEME Exhibition Conferences is subject to these Terms and Conditions.

3. These Terms and Conditions combined with the Booking Form comprise the agreement pursuant to which we provide physical and virtual event services (the “Event”), including the Event registration (as set out in the Booking Form) to you (the “Agreement”). “You” or “your” or “Customer” refers to the person or body corporate which has placed an order (or on whose behalf an order is placed) and includes your legal successors and permitted assigns.

4. Your completion of the Booking Form shall be an offer to purchase products and services from us subject to these Terms and Conditions. We may accept or reject your Booking Form offer at our sole discretion. When using the electronic Booking Form, we may send you an e-mail acknowledging that we have received your offer but such email will not constitute acceptance of your offer by MEED Media and BEME Exhibition Conferences. If we do accept your offer, we will send you a separate email confirming acceptance.

MEED Media and BEME Exhibition Conferences Sponsorship & Terms and Conditions

1. OUR COMMITMENT TO YOU

1.1. We reserve the right to determine in our absolute discretion the theme, scope and content of the Event programme (the “Programme”) and to vary the Programme, including how the Programme is delivered (whether physically or virtually), and/or its contents as we deem necessary.

1.2 Should the event be cancelled or should we decide to change the location, date or delivery (physical or virtual) of the Event in the best interests of the Event, we reserve the right to reschedule the Event, including changing the location, date, and/or or delivery (physical or virtual) upon written notice to you. Any such change in the Event shall not constitute a revocation or cancellation and shall not entitle you to a refund of the purchase order value. Should the Event fail to be rescheduled for any reason your refund shall not exceed the total charge received by us from you.

2. GRANT OF RIGHTS

2.1 We grant to you:

2.1.1 the Sponsor Benefits (as defined in the Booking Form); and

2.1.2 a non-transferable, non-exclusive, limited, royalty-free license to use the Event logos and trade marks (the “Event Marks”) provided to you in accordance with clause 4.3 solely to promote your sponsorship of the Event, during the Term (as defined at clause 8.1) and in accordance with the terms of this Agreement.

2.2 You grant to us a worldwide, non-exclusive, royalty-free, sub-licensable license to use your logos and trade marks (the “Sponsor Marks”) provided to us in accordance with clause 3.5:

2.2.1 during the Term to promote and exploit the Event; and

2.2.2 for a period of 12 months following the Event in any report produced about the Event and in any promotional materials for similar events.

2.3 In the event that you change the Sponsor Marks at any time during the Term, you agree that we shall not be obliged to make any consequential changes to materials that include the Sponsor Marks produced by us or on our behalf for or in connection with the Event (including, but not limited to, reprinting promotional literature or publicity materials) unless you agree in writing in advance to meet the costs and expenses incurred by us arising from such change.

2.4 If for any reason, we are unable to deliver any of the Sponsor Benefits, we will inform you as soon as reasonably practicable. We may substitute alternative benefits in respect of the same Event to an equivalent value of the relevant Sponsor Benefits without any liability to you.

2.5 You acknowledge and agree that you shall be solely responsible for all costs that you incur relating to your attendance at the Event (including, without limitation, any travel costs, the costs of any temporary staff and any costs relating to the stand that you erect at the Event and all costs incurred by you in exercising the Sponsor Benefits).

2.6 You shall promptly comply with all reasonable instructions and directions issued by or on behalf of us in connection with the Event and its promotion (including, without limitation, any instructions or directions given in relation to the use of the venue at which the Event is being held). We shall not be responsible for any failure or delay in providing any of the Sponsor Benefits where such failure occurs directly or indirectly as a result of your failure or delay in complying with any of our reasonable instructions or directions.

3. YOUR OBLIGATIONS

3.1 You must adhere to the deadlines which will be sent to you by MEED Media and BEME Exhibition Conferences (including, to submit your company profile/data/presentations/logo for the event packs and any branding at the event that may form part of this agreement).

3.2 You are responsible for the production of any branding/ marketing materials for the event (unless otherwise agreed) and the delivery/receipt/return of any materials to the event by the agreed deadlines.

3.3 You undertake to support the Event through appropriate marketing and promotional channels and to collaborate with us on any appropriate joint marketing or promotional projects relating to the Event.

3.4 You undertake to ensure your personnel exercise the Sponsor Benefits in accordance with the terms of this Agreement.

3.5 You shall, within seven days of signature of this Agreement by both parties, supply us with examples of the Sponsor Marks in a suitable format.

3.6 You shall, prior to distributing any promotional materials referencing the Event and/or using the Event Marks (the “Client Literature”), provide copies of the Client Literature to us for our approval (not to be unreasonably withheld). You undertake that you shall not distribute any Client Literature until you have received written confirmation from us that we approve the Client Literature. You are solely responsible for meeting all costs relating to the Client Literature (including reprinting costs if our approval is not obtained prior to printing).

3.7 You undertake that any Client Literature will:

3.7.1 comply, without limitation, with all relevant laws and regulations in force that relate to the promotion of the Event;

3.7.2 comply with any instructions or directions issued by or on behalf of us;

3.7.3 not contravene any applicable law, infringe the rights of any third party or contain any inaccuracies of fact; and

3.7.4 include any legal or good practice notices as required by us from time to time.

3.8 You shall not do, or omit to do, (and you shall procure that none of your employees, agents or contractors shall do, or omit to do) anything which may: (i) bring the Event or the other party into disrepute; (ii) disparage the Event or us; (iii) damage our goodwill associated with the Event; or (iv) be otherwise prejudicial to the image and/or reputation of the Event or us.

3.9 You shall not engage in joint promotions with any third party in relation to the Event without our prior written consent.

3.10 For the avoidance of doubt it shall be your responsibility to take out and maintain appropriate insurance in relation to any risks under or in relation to this Agreement or your participation in the Event.

3.11 You shall comply with all relevant laws and regulations which may apply in relation to your involvement in the Event and you will indemnify and keep indemnified and defend (at your own expense) us against all costs, claims, damages or expenses suffered or incurred by us or for which we may become liable due to any failure by you or your employees or agents to comply with any of your obligations under this Agreement or any applicable laws and regulations.

4. OUR OBLIGATIONS

4.1  We shall provide the Sponsor Benefits and organise the Event using reasonable skill and care and will consult with the Sponsor Representative (as set out on the Booking Form) on aspects of the Event where we deem it appropriate to do so.

4.2 The Sponsor Benefits are personal to you and we are not obliged to provide the Sponsor Benefits (or any part of them) to any other entity or person.

4.3 We shall, within seven days of signature of this Agreement by both parties, supply you with examples of the Event Marks in a suitable format.

5. BOOKINGS AND PAYMENT

5.1 50% deposit is due immediately upon invoice (being 50% of Total Fee, plus applicable taxes thereon). The remaining 50% must be paid within 28 days from date of invoice. Late contracts (received within 8 weeks of the start of the event), must be paid 28 days prior to the start of the event. Contracts received within 28 days of the start of the event must be paid by return.

5.2 If the Sponsorship Fee is not received by us when due, we reserve the right not to supply, or cease to supply, any or all of the Sponsor Benefits. For the avoidance of doubt, you shall not be permitted entry to the Event unless full payment has been received by us.

5.3 Without prejudice to any other rights and remedies available to us if payment is not made in accordance with Claus 6.1, interest on the overdue balances (including any period after the .date of any judgement or decree against the Customer), and late payment fees, fall due and payable and are calculated upon the basis set out in the Late Payment of Commercial Debts ( Interest ) Act 1998 (as amended)

5.4 The Sponsorship Fee is exclusive of any applicable sales tax (including but not limited to, VAT) which shall be paid by you at the rate from time to time in force your company name, in order to complete your booking.

6. REFUNDS, CANCELLATIONS, SUBSTITUTIONS, CHANGES TO THE EVENT & FORCE MAJEURE

6.1 In the event of your cancellation 100% of the Total Fee is payable and non-refundable. All cancellation requests must be submitted to us in writing. If we agree to your cancellation then all cancellation fees are payable immediately after the acceptance of your cancellation in writing by us.

6.2 In the event that a party is prevented, hindered or delayed in or from performing any of its obligations under this agreement (the “Affected Party”) for any reason beyond its reasonable control, including without limitation by acts of God, flood, drought, earthquake or other natural disaster, declared epidemic or pandemic, or any other widespread communicable disease, terrorist attack, civil war, civil commotion or riots, war, threat of or preparation for war, armed conflict, imposition of sanctions, embargo, or breaking off of diplomatic relations, nuclear, chemical or biological contamination or sonic boom, any law or any action taken by a government or public authority, including without limitation imposing an export or import restriction, quota or prohibition, or failing to grant a necessary license or consent, collapse of buildings, fire, explosion or accident (“Force Majeure Event”), the Affected Party shall not be in breach of this agreement or otherwise liable for any such failure or delay in the performance of such obligations. The time for performance of such obligations shall be extended accordingly.

6.3 If the Force Majeure Event prevents, hinders or delays the Affected Party's performance of its obligations for a continuous period of more than 365 days, the other party not affected by the Force Majeure Event may terminate this agreement by giving written notice to the Affected Party at the end of that period, and such party shall be entitled to a full refund of the fees paid to the Affected Party under this agreement.

7. LIMITATION OF LIABILITY

7.1 Subject to clause 7.3, our aggregate liability to you, whether such liability arises in contract, tort (including negligence) or otherwise, for any damages, loss, costs, claims or expenses of any kind howsoever arising, out of or in connection with this Agreement or otherwise in connection with the Event, shall be limited to the Sponsorship Fee paid by you.

7.2 Subject to clause 7.3, we shall not be liable to you for: (i) any loss of profit, loss of or damage to data, loss of anticipated savings or interest, loss of or damage to reputation or goodwill; or (ii) any indirect, special or consequential damages, loss, costs, claims or expenses of any kind.

7.3 Nothing in this Agreement shall limit or exclude a party’s liability for:

7.3.1 death or personal injury caused by its negligence, or the negligence of its employees, agents or subcontractors;

7.3.2 fraud or fraudulent misrepresentation; or

7.3.3 any other liability which cannot be limited or excluded by applicable law.

8. CONFIDENTIALITY

8.1 Each party shall treat in confidence all information obtained from the other pursuant to this Agreement that is confidential in nature (which shall include details of the Sponsorship Fee) and shall use such confidential information solely for the purpose of exercising its rights or performing its obligations under this Agreement.

8.2 Each party shall only disclose such confidential information: (i) to those of its employees who may reasonably need to know the same to the extent required for the proper performance of this Agreement; and (ii) to the extent that such confidential information is required to be disclosed by law.

9. ANTI-BRIBERY

9.1 You warrant that you shall:

9.1.1 comply with all applicable laws, statutes and regulations relating to anti-bribery and anti-corruption including but not limited to the Bribery Act 2010;

9.1.2 comply with such of our anti-bribery and anti-corruption policies as are notified to you from time to time; and

9.1.3 promptly report to us any request or demand for any undue financial or other advantage of any kind received by or on behalf of you in connection with the performance of these Terms and Conditions.

9.2 Breach of this clause 9 shall be deemed a material breach of these Terms and Conditions.

10. DATA PROTECTION

You agree that MEED Media and BEME Exhibition Conferences may process personal data which is supplied to and/or collected by MEED Media and BEME Exhibition Conferences to the extent reasonably necessary for the purpose of MEED Media and BEME Exhibition Conferences, or other third parties (together “Partner Companies”) carrying out its obligations under this Agreement (“Purpose”). These Partner Companies may be located in countries outside the European Economic Area that do not have laws to protect information supplied to them. Therefore MEED Media and BEME Exhibition Conferences undertakes to implement appropriate measures to ensure the adequate protection of personal data in compliance with the Data Protection Act 2018 and the General Data Protection Regulation (GDPR). By entering into this Agreement you agree to the processing and disclosure of your personal data by MEED Media and BEME Exhibition Conferences and its Partner Companies for the Purpose.

11. ASSIGNMENT

You may not re-sell, transfer, assign or otherwise dispose of any of your rights or obligations under this Agreement. We may assign any of our rights to any subsidiary or affiliated company or third party or as part of a merger, reorganisation or sale of our business.

12. GENERAL

12.1 A person who is not a party to the Terms and Conditions has no right under the Contracts (Rights of Third Parties) Act 1999 to enforce any provisions of these Terms and Conditions.

12.2 These Terms and Conditions (together with any documents referred to herein or required to be entered into pursuant to these Terms and Conditions) contain the entire agreement and understanding between us and supersede all prior agreements, understandings or arrangements (both oral and written) relating to the subject matter of these Terms and Conditions and any such document (save that this shall not apply so as to limit or exclude either party’s liability for fraud).

12.3 These Terms and Conditions shall not create, nor shall they be construed as creating, any partnership or agency relationship between us.

12.4 You acknowledge and accept that we have the right to publicly announce our business relationship with you which shall include but not be limited to announcements on social media. Such announcements shall not be disparaging or otherwise adverse to your business.

12.5 Please click here for details of our privacy policy.

12.6 These Terms and Conditions and the rights and obligations of both parties shall be governed by, and construed in accordance with, the laws of England and both parties irrevocably agree to submit to the exclusive jurisdiction of the courts of England in respect of any dispute which arises hereunder.

13. SOLICITATION

You agree that during the term of the Agreement and for a period of twelve (12) months immediately following the end of this Agreement (howsoever caused), you shall not either directly or indirectly solicit, induce, recruit or encourage any of MEED Media and BEME Exhibition Conferences’ employees, workers or contractors who were involved in the sale, marketing, support or production of the Event, to leave their employment or engagement, or attempt to solicit, induce, recruit, encourage or take away employees, workers or contractors of MEED Media and BEME Exhibition Conferences.

14. NOTICES

Any notice given to a party under or in connection with this Agreement shall be in writing addressed to that party at the address recorded in the last Booking Form or as otherwise notified in writing from time to time and shall be delivered by registered mail, commercial courier or email. A notice shall be deemed to have been received if sent by registered mail on the second working day after the date of posting; if delivered by commercial courier on the date of delivery confirmed by the courier; or if sent by email such notice shall be deemed to be given immediately if sent before 4pm or if sent after 4pm on the next working day. The provisions of this clause shall not apply to the service of any proceedings or other documents in any legal action.

BENCH PRIVACY POLICY

At BENCH LTD we collect different types of information about our users for five main reasons:

  • To fulfil contracted services
  • To keep customers up-to-date about the products and services they have purchased or subscribed to.
  • If we have permission from the user, to market products and services to them.
  • To provide personalised services unique to individual users.
  • To help us to monitor and improve the services we offer.

Some of our services may have their own specific privacy policy because the services we provide in that instance are different. So please do check when you sign up or register just to be sure you know what is happening to your information.

1. ABOUT US
  1. The protection of your privacy and personal information is important to us. We make sure that not only do we have appropriate security measures in place, but that any other organisation we work with to provide a service also meets the same standard as us.
  2. We will respect your privacy. You should receive marketing emails only from us and, if you agree, from other organisations we have carefully chosen. We will make sure that the boxes you need to tick if you are happy to receive marketing are presented clearly and at an appropriate time.
  3. We will make it clear at the point when we request your information, what we are collecting it for and how we are going to use it.
  4. We will collect and use your personal information only if we have your permission or we have sensible business reasons for doing so, such as collecting enough information to manage your subscriptions or process your event registration.
  5. We will minimise the amount of information we collect from you to what we need to deliver the product and services you have requested.
  6. We will be clear in our dealings with you as to what information about you we will collect and how we will use it.
  7. We will use personal information only for the purposes for which it was originally collected and we will make sure we delete it securely.
  8. Our websites are accessible via the internet. Please remember that if you post any comments or links on any of our sites that they can be read and accessed by anyone and everyone.
  9. If we, our service providers, or our commercial partners transfer any information out of the European Economic Area (EEA), it will only be done with the relevant legal instruments or permissions being in place.
WHAT INFORMATION DO WE COLLECT ABOUT YOU AND HOW DO WE USE IT?

We collect information on you:

  • when you register for an event (including live streamed events), an awards programme or competition
  • when you contact us for information
  • when you work with us in a commercial capacity, either as a sponsor or partner
  • when you sign up for a newsletter
  • when you use the website
  • through cookies
  • if you choose to reveal information in postings
  • if you complete your details on research questionnaires, and
  • when you enter sales promotions and competitions.
WHAT LEGAL BASES DO WE USE FOR PROCESSING YOUR DATA?

We use different legal bases depending upon the purpose for collecting your data in the first instance.

  • For all data collected to sign up for a product and service such as a newsletter or an event we process the data using Legitimate Interest, i.e. you are able to access an extensive range of information in exchange for supplying your information, and we have a relationship where the balance of benefit is in your favour. You always have a choice in the management of your data in this manner and can opt out of processing under this basis at any time.
  • Where you provide data in the course of the purchase of a product we process your data under Contract, i.e. your data is necessary for the fulfilment of the service. Any additional contact, i.e. telling you about another product or service closely related to the product or service you have bought is managed under legitimate interest.
  • Any secondary processing of your data, i.e. sharing with third parties, sending you messages on behalf of third parties, transfer to third countries, is managed under Consent.
  • Under the terms of current data protection legislation, we will always make it as easy as possible for you to opt out of unwanted processing, providing it does not restrict our ability to provide you with the service you have requested.
PROFILING

From time to time we may use some elements of the data you supply to target the messages we send you. For example, we may use your location to send you information about an event which is happening in the same country, or we may use your company type to send you a relevant news story.

None of this information is collated by wholly automated means and the rights and freedoms of the data subject are safeguarded by suitable measures.

HOW LONG DO YOU HOLD ON TO MY DATA?

Because we collect data for a wide range of purposes, we do not have a singularly defined retention period. For each individual product and service we define a carefully assessed timeframe within which we retain your data.

After this, data is managed to ensure that it is either erased from our system, minimised and retained for legal reasons or pseudonymised and retained on a global suppression list to ensure that you do not receive unwanted messaging from us.

2. REGISTERING AS A SUBSCRIBER OR DELEGATE

The minimum information we need from you to register you as either a subscriber or a delegate is your name, job title, company name and address, landline telephone number and email address. We will ask you more questions for different services, including marketing emails. Unless we say otherwise, you must answer all the registration questions.

We may also ask some other, voluntary questions during registration (for example, general demographic questions about your business) so we can gain a clearer understanding of who you are. This enables us to assess whether you qualify for a free subscription or registration, need to be invited to an event as a VIP or to deliver specific products to you. We may also use these details to create anonymised audience information for our sponsors and partners to facilitate their advertising or commercial decision-making processes.

We will process data collected for the purpose of facilitating your registration or subscription on the basis of Legitimate Interests to deliver the service for which you have registered or subscribed. We will also, on this basis, contact you occasionally about other relevant BENCH products and services which we think will interest you. You always have a choice and can opt out of processing on this basis at any time by contacting our Database Manager by email databasemanager@benchevents.com or telephone +44 (0)20 3318 5800.

3. OTHER USES OF YOUR DATA

With your permission, we may also send you emails from trusted partners we think may interest you. At any time you can decide not to receive these emails and will be able to ‘unsubscribe’.

We do not sell your data at any time. We will only share your data with our sponsors and commercial partners with your permission.

4. UPDATING YOUR PERSONAL INFORMATION

Under current data privacy legislation, you have the right to rectify, erase or restrict the processing of your data without undue delay. You may also request access to the data we hold on you.

To do this or to update your personal information at any time please contact our Database Manager by email databasemanager@benchevents.com or telephone +44 (0)20 3318 5800.

5. WHO WE SHARE DATA WITH

We will not share your personal information with others for marketing purposes unless you have given us your permission. If we have your permission, we will share your information only with other organisations we have chosen carefully.

We may make other organisations’ services available, through our sites, although we are not necessarily operating these sites. We process any information which we collect when you access a service provided by another organisation under this privacy policy. Information these other organisations collect is governed by their own privacy policies.

We can access and release personal information to keep to relevant laws and government requests, to operate our systems properly and to protect both us and our users.

Any other organisations who access your information in the course of providing services on our behalf will be governed by strict contractual restrictions to make sure that they protect your information and keep to data-protection and privacy laws which apply. We may also independently audit these service providers to make sure that they meet our standards. We may use service providers to help us run these sites (or services available on the sites), some of whom may be based outside the EEA or countries deemed adequate by the EDPB.

6. USE OF COOKIES

We use cookies for a number of reasons.

For statistical purposes to track how many users we have and how often they visit our websites. We collect information listing which of our pages are most frequently visited, and by which types of users and from which countries.

We use other organisations to collect anonymous user information, sometimes through cookies and web beacons, (information embedded in images which allow them to analyse how the website is being used and the number of visitors) e.g. Facebook.

Placing cookies on your computer means we can show you adverts that you might be interested in, and allows us to control the number of times you see them and measure how effective the ad campaign has been. You can find more information on this in the Advertising section of this privacy policy, including how you can ‘opt out’.

You can turn cookies off but if you do this, you may not be able to use all services on our websites and you might see more pop-ups and other advertising. This is because we won’t be able to limit what you see by using cookies. However, you will still be able to see our editorial content.

We or other companies may use cookies to suggest and deliver content which we believe may interest you.

For more information about cookies and managing them, including how to turn them off, please visit our page on Cookies.

By using the sites you are agreeing to the use of cookies as described.

GOOGLE ANALYTICS

We use Google Analytics on our sites for anonymous reporting of site usage and for advertising on the site. If you would like to opt-out of Google Analytics monitoring your behaviour on our sites please use this link https://tools.google.com/dlpag...

7. ABOUT OUR ADVERTISING

We may share anonymised behavioural data with advertising partners, including commercial organisations that fund content labelled ‘Supported by’, ‘Paid content/Paid for by’ or ‘Sponsor content/from our sponsors’. This may mean that when you are on other websites, you will be shown advertising based on your behaviour on BENCH EVENTS website. We may also show you advertising on our site based on your behaviour on other sites.

If you want to opt out of receiving online behavioural advertising, this does not mean that you will no longer receive advertising when you are using our sites. It just means that the advertising you see will not be customised for you.

If you would like more information about OBA and how to opt out of it, please visit youronlinechoices.com or networkadvertising.org (if accessing from the US.)

Advertising on mobile devices may require the collection and sharing of the unique device ID with companies who purchase advertising space on the mobile application.

8. LEGAL INFORMATION AND HOW TO CONTACT US

Under the currently applicable data protection legislation we have to say who the ‘data controller’ is for BENCH EVENTS products and services provided via our websites, our magazines, events and other products and services. The data controller is the organisation responsible for protecting information and, in our case, is Bench Events Limited, The White House, Meadrow, Godalming, Surrey, GU7 3HN, ICO Registration Number ZA065008.

If you would like access to or a copy of the personal information we hold about you, to request a correction, or have any questions about how we may use it or to make a complaint, please contact the Database Manager by email databasemanager@benchevents.com or telephone +44 (0)20 3318 5800.

Requests will be dealt with by the Database Manager, and will be responded to within a reasonable period, not longer than 30 days.

If you are not satisfied with the way your request was handled, you have the right to lodge a complaint with the supervisory authority – details of which are given below: Information Commissioner’s Office https://ico.org.uk/make-a-comp... Telephone: +44 303 123 1113

9. CHANGES TO THE PRIVACY POLICY

If we make changes to our privacy policy we will show you what they are here. If these changes are significant, we may also choose to email relevant individuals with new details. If we are required by law, we will obtain your consent to make these changes.

CHANGES TO THIS POLICY BY DATE

16 May 2018 – New company privacy policy created.
5 June 2018 – ICO complaint website url updated.

MEED PRIVACY POLICY

This Privacy Policy sets out how Meed Media FZ LLC collects and uses information from users (“User” or “you”) of our website and/or any website which is operated by Meed Media FZ LLC (“Meed Media FZ LLC”, “our”, “we” or “us”). This Privacy Policy applies to the Website and all products and services offered by Meed Media FZ LLC.

What Information Do We Collect?

We may collect the following information:

(a) personal information from Users in a variety of ways, including, but not limited to, when Users visit our Website, register on the Website, place an order, subscribe to the newsletter, respond to a survey, fill out a form, and in connection with other activities, services, features or resources we make available on our Website. Users may be asked for, as appropriate, name, email address, mailing address, phone number, credit card information. Users may, however, visit our Website anonymously. We will collect personal identification information from Users only if they voluntarily submit such information to us. Users can always refuse to supply personally identification information, except that it may prevent them from engaging in certain Website related activities.

(b) non-personal information about Users whenever they interact with our Website. Non-personal identification information may include the browser name, the type of computer and technical information about Users means of connection to our Website, such as the operating system and the Internet Service Provider’s utilised and other similar information.

(c) cookies and log files may be used on our Website to enhance User experience. A cookie is a small text file written to an individuals hard drive that contains the user ID. User’s web browser places cookies on their hard drive for record-keeping purposes and sometimes to track information about them. User may choose to set their web browser to refuse cookies, or to alert you when cookies at being sent. If they do so, note that some parts of the Website may not function properly. You can find out more about the use of cookies and how you can remove them by going to http://allaboutcookies.org or http://www.cookiecentral.com.

(d) professional information about you including first name, last name, job title, company name, email address and telephone number provided directly from you to us or from publically available information such as public sources, third parties or online publications. This information is processed on the grounds of legitimate interest for the purpose of:

  • identifying if you are key-decision maker in any of the sectors in which we operate.
  • ensuring that the information we hold about you is relevant, accurate and up to date.
  • ensuring that we have the information we reasonably require to provide or offer you with a relevant product or service;
  • helping us to provide the best possible service in the most efficient manner; and
  • to enhance marketing efficiencies for our customers in the sectors in which we operate.

How we use collected information

Any personal data that you give us will be treated with the utmost care and security. The personal data we collect is used to provide you with the service that you have requested or to respond to an enquiry that you have made.

Meed Media FZ LLC uses User personal information we have collected for the following purposes:

  •  to personalise User experience: we may use information individually or aggregated to understand how our Users use the services and resources provided on our Website.
  •  to improve our Website: we continually strive to improve our Website offerings based on the information and feedback we receive from you.
  •  to improve customer service: your information helps us to more effectively respond to your customer service requests and support needs.
  •  to process transactions: we may use the information Users provide when placing an order to service that order, as well as provide relevant information about our other products. We do not automatically share this information with third parties except to the extent necessary to provide the service or when explicitly given permission by the User. The User can at any time change its preferences by contacting us via our Website.
  •  to administer Website features: such as content, promotions and surveys and to send Users information they agreed to receive about topics we think will be of interest to them.
  • to send periodic emails: the email address Users provide will be used to send them information and updates pertaining to their orders as well as (a) respond to their inquiries and requests or (b) provide relevant information about our other products.

If User decides to opt-in to our mailing list, they will receive emails that may include company news, updates, related product or service information, etc. If at any time the User would like to unsubscribe from receiving future emails, we include detailed unsubscribe instructions at the bottom of each email or User may contact us via our Website.

Third-party usage tracking analytics

In addition to our own usage analytics, we use several third-party services to process personal information for the purposes listed above. While some of the services listed beneath may not be enabled at any specific time, services we use include:

SERVICEDESCRIPTIONPRIVACY POLICYOPT-OUTPLACE OF PROCESSING
Google Analytics (Google LLC)We use the data collected by Google Analytics to track and examine the use of this application and to prepare reports on user activities.Privacy PolicyOpt-outUnited States (Privacy Shield compliant)
FullStory (FullStory Inc)We use the data collected by FullStory to analyse user behaviour on the application, such as via heatmaps and session playbackPrivacy PolicyOpt-outUnited States (Privacy Shield compliant)

User’ right to Opt-out

If you do not want to continue to receive e-mail communications from us or if you would like to understand the specific personal data we collect and process in relation to you please let us know by either (a) sending an e-mail to unsubscribe@meed.com or (b) following the unsubscribe instructions at the bottom of each communication from us to you.. Should you request that we amend or suppress records containing your personal data we will endeavour to do so as promptly as practical; however you may receive communications for a transitional period whilst we process your records.

How we protect your information

We adopt appropriate data collection, storage and processing practices and security measures to protect against unauthorised access, alteration, disclosure or destruction of your personal information, username, password, transaction information and data stored on our Website.

Sensitive and private data exchange between the Website and its Users happens over a SSL secured communication channel and is encrypted and protected with digital signatures. Our Website is also in compliance with PCI vulnerability standards in order to create as secure of an environment as possible for Users.

Sharing your personal information

Unless we are given explicit permission to do so; we do not sell, trade, or rent Users personal information. We may without consent share generic aggregated information not linked to any personal identification information regarding visitors and users with our business partners, trusted affiliates and advertisers for the purposes outlined above. We may use third party service providers to help us operate our business and the Website or administer activities on our behalf, such as sending out newsletters or surveys.

Third party websites

Users may find advertising or other content on our Website that link to the sites and services of our partners, suppliers, advertisers, sponsors, licensors and other third parties. We do not control the content or links that appear on these sites and are not responsible for the practices employed by websites linked to or from our Site. In addition, these sites or services, including their content and links, may be constantly changing. These sites and services may have their own privacy policies and customer service policies. Browsing and interaction on any other website, including websites which have a link to our Website, is subject to that website’s own terms and policies.

Advertising

Ads appearing on our Website may be delivered to Users by advertising partners, who may set cookies. These cookies allow the ad server to recognise your computer each time they send you an online advertisement to compile non personal identification information about you or others who use your computer. This information allows ad networks to, among other things, deliver targeted advertisements that they believe will be of most interest to you. This privacy policy does not cover the use of cookies by any advertisers.

Changes/Updates to Privacy Policy

In order to keep up with changing legislation and best practice, we may revise this privacy policy at any time. When we do, we will post a notification on the main page of our Website. We encourage Users to frequently check this page for any changes to stay informed about how we are helping to protect the personal information we collect. You acknowledge and agree that it is your responsibility to review this privacy policy periodically and become aware of modifications.

Your acceptance of these terms

By using this Website, you signify your acceptance of this policy. If you do not agree to this policy, please do not use our Website. Your continued use of the Website following the posting of changes to this policy will be deemed your acceptance of those changes.

Contact us

If you have any questions about this Privacy Policy, the practices of this Website, or your dealings with this Website, please contact us at unsubscribe@meed.com or alternatively:

Data Protection Officer
MEED Media FZ LLC
John Carpenter House
John Carpenter Street
London EC4Y 0AN
United Kingdom